Key & ID Card Replacement

  • When an employee, vendor, volunteer or non-employee (“the Cardholder”) loses or has a key or electronic “card key” stolen:

    1. The Cardholder must report loss or theft to his/her supervisor, principal, site director or program director (“principal or designee”) immediately.

    2. Principal or designee shall:
      a.    Contact the district’s Safety and Security office by quickest means available, and
      b.    Enters/approves a Work Order (WO) for key or card key replacement.  

    3. The Safety and Security Department will acknowledge and approve the WO and produce the replacement after one business day. Safety and Security will notify the principal or designee by email (and cardholder if email available) when the replacement is ready for pick-up.

    4. Cardholder reports to Bookkeeper at school site, or designated cash collection point at other sites.  Cardholder pays replacement fee of $25.00 for an access badge, and a $25.00 fee for an individual room key. Contact the Safety and Security Department (803-985-3008) for an access badge or individual room key. There is a fee of $250.00 for the master key, as prescribed by Board Policy ECA-R, contact Terry Boan in Facilities Services Department (803-242-8078). 

    5. Bookkeeper will issue receipt to cardholder and deposits funds into specified account.  

    6. Cardholder will need to bring a copy of the receipt to the Safety and Security Department, 414 East Black Street (ext 1176), and complete new Card/Key Agreement (see Appendix 1.)

    7. Safety and Security Department will issue the requested card, and provides copy/scan PDF of new Card Agreement to the principal or designee.