Key & ID Card Replacement

When an employee, vendor, volunteer or non-employee (“the Cardholder”) loses or has a key or electronic “card key” stolen:
  

1. The Cardholder must report loss or theft to his/her supervisor, principal, site director, or program director (“principal or designee”) immediately.
   
   
2. Principal or designee shall:
   a.    Contact the district’s Safety and Security office as soon as possible, and
   b.    Have the staff member set up an appointment to receive a new access badge.
   
   
3. The Safety and Security Department will acknowledge and approve the WO and produce the replacement after one business day. Safety and Security will notify the principal or designee by email (and cardholder if email available) when the replacement is ready for pick-up.
   
   
4. The cardholder reports to the Bookkeeper at their school site, or designated cash collection point at other sites, or fills out the necessary paperwork for payroll deduction.  Cardholder pays replacement fee of $25.00 for an access badge, or an individual room key and $250.00 for a Master Key. Please submit a work order to request an individual room or master key. More information can be found in the Board Policy ECA-R. 
   
   
5. Bookkeeper will issue receipt to cardholder and deposit funds into specified account.  
   
   
6. Cardholder will need to bring a copy of the receipt to the Safety and Security Department, 414 East Black Street, and complete new Card/Key Agreement (see Appendix 1.)
   
   
7. Safety and Security Department will issue the requested card, and provide a copy/scan PDF of the new Card Agreement to the principal or designee.